Accounting

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OFFICE OF THE MUNICIPAL ACCOUNTANT

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DAVE ANTHONY PUBLICO, CPA
Municipal Accountant

Eliza J. Visitacion - Administrative  Assistant II

Larry B. Castillano, Jr., - Administrative Assistant II

Estrella M. Sumagaysay - Administrative Aide VI 

Loren D. Balasa - Administrative Aide III

Aida S. Dalig - Administrative Aide III


BRIEF DESCRIPTION OF THE NATURE & FUNCTION OF THE OFFICE/AGENCY:

The office of the Municipal Accountant takes charge of both the accounting and internal audit services of the local government unit:

a.) Install and maintain an internal audit system in the local government;

b.) Prepare and submit financial statements to the municipal mayor and to the Sangguniang Bayan and appraise the sanggunian and other local government official on the financial condition and of operations of the local government unit;

c.) Certifies to the availability of budgetary allotment to which expenditures and obligations may be properly charged;

d.) Review supporting documents before preparation of vouchers to determine completeness of requirements;

e.) Prepare statements of journal vouchers and liquidation of the same and other adjustments related thereto;

f.) Post individual disbursements to the subsidiary ledgers and index cards;

g.) Maintain individual ledgers for officials and employees of the local government unit pertaining to payrolls and deductions;

h.) Record and post index cards details of purchased furniture, fixtures and equipments including disposal thereof, if any;

i.) Account for all issue request for obligations and maintain and keep all records and reports related thereto;

j.) Prepare journals and the analysis of obligations and maintain and keep all records and reports related thereto and to exercise such other powers and perform such other duties and functions as may be provided by law or ordinance.


How to avail the services?

STEPS

DURATION

PERSON RESPONSIBLE

*Receiving, Review and Processing of Disbursement Vouchers (Municipal Transaction)

5 min.

Ms. Eliza J. Visitacion
(Bookkeeper/ in charge)

*Verification, Liquidation of Cash Advances of Officers and Employees

5 min.

Ms. Estrella M. Sumagaysay
(Clerk in charge)

*Receiving, Review and Processing of Disbursement Vouchers (Barangay Transactions)

5 min.

Ms. Edwilyn S. Buenavista
(Brgy. Clerk in charge)

*Verification, Preparation of remittances such as GSIS, Pag-ibig, Phil health, Bank and Lending Institutions

15 min.

Ms. Aida S. Dalig
(Clerk in charge)

*Verification of General and Subsidiary accounts and other financial matters both Municipal and Barangay Transactions

15 min.

Mr. Elmo S. Tabanao
(Bookkeeper/ in charge)



STATEMENT OF CASHFLOWS

GENERAL FUND

For the Year Ended December 31, 2010

(With Comparative Figures for CY 2009)

Cash Flows from Operating Activities:                                      2010                                     2009

Cash Inflows:

Share from Internal Revenue Collections                                 102,462,413.00                  96,669,613.00

Collections from Taxpayers                                                    2,851,255.34                       2,392,699.94

Receipts from sale of goods or services                                  1,008,260.86                       2,072,012.62

Interest Income                                                                     56,189.27                             46,442.64

Dividend Income                                                                       -                                              -

Other Receipts                                                                          -                                             -

---------------------                 ----------------------

Total cash Inflows                                                              106,378,118.47                  101,180,748.20

Cash Outflows:

Payments to-

Suppliers/creditors                                                           55,181,306.20                     51,070,404.78

Employees                                                                       43,790,728.43                     39,914,274.93

Interest Expenses                                                            16,200.00                             17,200.00

Other Disbursements                                                       1,664,300.00                       3,473,465.00

--------------------            ------------------------

Total Cash outflows                                                     100,652,534.63               94,475,345.22

--------------------             ------------------------

Cash Provided by (Used In)                                         5,725,583.00                       6,705,402.98


Cash Flows from Investing Activities

Cash Inflows

Sale of property, plant and Equipment                                             -                                               -

Sale of Debt Securities of Other Entities                                          -                                               -

Collections of Principal on Loans to Other Entities                 (1,572,819.00)                                (2,009,977.70)

Other Collections                                                                           -                                              -

Total Cash Inflows                                                          (1,572,819.00)                           (2,009,977.70)

Cash Outflows

Purchase Property, Plant and Equipment                                  4,512,063.21                         9,168,741.04

Purchase Other Supplies Inventories                                    (16,260.17)                              18,454.29

Purchase Debt Securities of other Entities                                  -                                            -

Grant/Make loans to Other Entities                                             -                                           -

Total Cash Outflows                                                       4,495,803.04                          9,187,195.33

-------------------                 -------------------

Cash Provided by (Used In)                                             (6,068,622.04)                    (11,197,173.03)


Cash Flows from Financing Activities

Cash Inflows:

Issuance of Debt Securities                                                         -                                                   -

Acquisition of Loan                                                                    -                                                    -

--------------------                            --------------------

Total Cash Inflows                                                                      -                                                   -

Cash Outflows:

Retirement/Redemption of Debt Securities                                     -                                                 -

Payment of Loan Amortization                                            (3,701,221.43)                       (2,085,634.67)

Total Cash Outflows                                                       (3,701,221.43)                   (2,085,634.67)

Cash Provided by (Used In)                                            3,701,221.43                      2,085,634.67

Net Cash Provided by (Used In)                                     3,358,183.23                       (2,406,135.38)

Cash at the Beginning of the Period                             8,447,750.47                       10,853,885.85

------------------                     ---------------------

Cash at the End of the Period                                     11,805,933.70                     8,447,750.47



STATEMENT OF CASHFLOWS

GENERAL FUND

For the Year Quarter Ending March 31, 2011

Cash Flows from Operating Activities:                                     1st Quarter – CY 2011

Cash Inflows:

Share from Internal Revenue Collections                                        27,717,159.00

Collections from Taxpayers                                                           1,431,397.66

Receipts from sale of goods or services                                          272,456.10

Interest Income                                                                                     -

Dividend Income                                                                                    -

Other Receipts                                                                                      -

---------------------

Total cash Inflows                                                                 29,421,012.76


Cash Outflows:

Payments to-

Suppliers/creditors                                                               9,666,101.91

Employees                                                                          10, 478,291.30

Interest Expenses                                                                11,400.00

Other Disbursements                                                          1,104,013.84

--------------------

Total Cash outflows                                                        21,259,807.05

--------------------

Cash Provided by (Used In)                                          8,161,205.71

Cash Flows from Investing Activities

Cash Inflows

Sale of property, plant and Equipment                                        -

Sale of Debt Securities of Other Entities                                      -

Collections of Principal on Loans to Other Entities                 (2,426,686.85)

Other Collections                                                                       -

Total Cash Inflows                                                        (2,426,686.85)


Cash Outflows

Purchase Property, Plant and Equipment                               1,205,634.86

Purchase Other Supplies Inventories                                          -

Purchase Debt Securities of other Entities                                   -

Grant/Make loans to Other Entities                                             -

Total Cash Outflows                                                       1,205,634.86

-------------------

Cash Provided by (Used In)                                         (3,632,321.71)


Cash Flows from Financing Activities

Cash Inflows:

Issuance of Debt Securities                                                  -

Acquisition of Loan                                                              -

--------------------

Total Cash Inflows                                                               -

Cash Outflows:

Retirement/Redemption of Debt Securities                              -

Payment of Payables                                                        (699,678.08)

Total Cash outflows                                                     (699,678.08)

Cash Provided by (Used In)                                           699,678.08

Net Cash Provided by (Used In)                                     5,228,562.08

Cash at the Beginning of the Period                             11,805,933.70

------------------

Cash at the End of the Period                                     17,034,495.78


Municipality of Kalamansig

Province of Sultan Kudarat

REPORT OF SEF UTILIZATION

SPECIAL EDUCATION FUND

For the Quarter Ending March 31, 2011

Receipt from SEF

Special Education Tax                                                                                     P 92,220.35

Fines and Penalties – Local Taxes                                                                     P 4,423.33

----------------------

Total receipt from SEF                                                                                    P 96,643.68

Less:

DISBURSEMENTS (broken down by expense class and by object of expenditure)

PERSONAL SERVICES

Salaries and Wages – REGULAR                                                                                      -

Honoraria                                                                                                           P40, 500.00

Terminal Leave Benefits                                                                                                  -

Other Personal Benefits                                                                                                   -

Total Personal Benefits                                                                                     P40, 500.00

MAINTENANCE AND OTHER OPEARTING EXPENSES

Travelling Expense – Local                                                                                               -

Office Supplies Expense                                                                                         P13, 314.55

Water Expenses                                                                                                               -

Electricity Expenses                                                                                                          -

Repairs and Maintenance – School Buildings                                                             P28, 686.00

Other Maintenance and Operating Expenses                                                                         -

Total Maintenance and Operating Expenses                                                     P42, 000.55

CAPITAL OUTLAY

-

-

-

Total Capital Outlay                                                                                                    -


FINANCIAL EXPENSES

Bank Charges                                                                                                                -

-

Total Financial Expenses                                                                                            -

Sub-total                                                                                                          P82, 500.55

Balance                                                                                                             P14, 143.13




Municipality of Kalamansig

Province of Sultan Kudarat

REPORT OF SEF UTILIZATION

SPECIAL EDUCATION FUND

For the Year Ended December 31, 2010

Receipt from SEF

Special Education Tax                                                                                     P 928,619.64

Fines and Penalties – Local Taxes                                                                    P 25,856.15

----------------------

Total receipt from SEF                                                                                 P 954,475.79

Less:

DISBURSEMENTS (broken down by expense class and by object of expenditure)

PERSONAL SERVICES

Salaries and Wages – REGULAR                                                                                    -

Honoraria                                                                                                          P214, 500.00

Terminal Leave Benefits                                                                                                -

Other Personal Benefits                                                                                                 -

Total Personal Benefits                                                                                   P214, 500.00

MAINTENANCE AND OTHER OPEARTING EXPENSES

Travelling Expense – Local                                                                                             -

Office Supplies Expense                                                                                                 -

Water Expenses                                                                                                            -

Electricity Expenses                                                                                           P8, 227.38

Repairs and Maintenance – School Buildings                                                        P20, 900.00

Other Maintenance and Operating Expenses                                                        P50, 000.00

Total Maintenance and Operating Expenses                                               P79, 127.68

CAPITAL OUTLAY

-

-

-

Total Capital Outlay                                                                                         -


FINANCIAL EXPENSES

Bank Charges                                                                                                 P2, 400.00

Total Financial Expenses                                                                             P2, 400.00

Sub-total                                                                                                    P296, 027.68

Balance                                                                                                      P658, 448.11



Republic of the Philippines

Province of Sultan Kudarat

Municipality of Kalamansig

GENERAL FUND

Statement of Debt Service

CY-2010



Creditor

Date Contracted

Term

Principal Amount

Previous Payment Made

Amount Due (Budget Year)

Balance of the Principal

Principal

Interest

Total

Principal

Interest

Total

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(2)

(3)

(4)

(5)

(6)

(7)

N/A

N/A

N/A

none

none

none

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